Automated recording of laboratory orders with ScanTools

Modern requirements for an order recording system for medical laboratories and hospitals went beyond scanning and evaluating paper-based clinic and OMR laboratory record documents a long time ago. In the context of future-proof digitisation, there is an indispensable need to cover all the disciplines in the pre-analysis area. ScanTools software carries out the central recording, evaluation and monitoring of incoming laboratory samples together with paper-based and electronic laboratory orders (OrderEntry) in a single solution.

The modular structure of ScanTools software allows it to be optimally configured for your area of use. Thus you use only the software modules you need, while having the option at any time to expand the system with regard to its functionality and performance to correspond to your needs.

Your contact partner

Olaf Hennings
Product consultancy

Tel.: +49 40 727360 79

o.hennings(at)mediaform.de

Collecting and scanning all paper-based orders

Powerful collection (scanning) of all paper-based orders via the SCAN module. OMR laboratory cards and machine-readable laboratory orders are recognised and processed as standard.

All individual laboratory order forms, e.g. IgEL (Individual Health Services), LOEM (Laboratory Order Entry Modul) and private account notes, together with a wide variety of hospital forms as well as classical laboratory cards (document-reading technology), can also be stored. Digitising, form identification and barcode recognition take place in the SCAN module.

Data evaluation and interpretation

In the subsequent interpretation stage, powerfully-performing algorithms are used to recognise the contents of laboratory orders. In this step, the INTERPRETER module recognises typescript/machine printing, handwriting, markings and label contents, e.g. on hospital forms.

All the recognised raw data is compared internally against data base contents, first name and name tables, postcodes and towns/cities, as well as special data fields from the LIS (Laboratory Information Systems), to yield the best possible recognition results.

Data export to LIS/KIS (Laboratory/Hospital Information Systems)

After being fully validated in this way, the order data set is then prepared for LIS via the COMSERVICES module together with the digital image in colour or black/white. Depending on the requirement, data can be provided in LDT 2.0, LDT 3.0, XML, HL7 and CSV format. Basically, every data format can be generated for any LIS. Based on our many years of experience, we have established interfaces to almost all the LIS producers.

Ergonomic display and correction of the recognised data in VERIFY

The interpreted sender, patient and order data, together with the digital order form, are displayed in the VERIFY correction module and are offered for correction. Validation of the recognised data takes place via existing master data together with the digital image. Plausibility checks detect incorrect data, and also compare it with the data bank when necessary. Gathering/recording additional orders (laboratory methods) is also possible, and so is the import of master data and laboratory methods.

Machine-readable request notes with the document generator

You can use the DOCUMENTGENERATOR to quickly and easily create individual machine-readable request notes, including barcodes, text entry and marking fields for your submitters. You can print the created print copies yourself, or they can be sent to a printing works as print copy.

Centralised recording of sample and order data in LAB-OrderManagement

The ScanTools extension LAB-ORDERMANAGEMENT enables the structured order recording of paper-based order forms, electronic orders from OrderEntry systems, and incoming laboratory samples with material information. The module minimises the error rate, thus speeding up the efficiency of the laboratory organisation.

Areas of application of ScanTools

ScanTools without correction

This scanner solution is used in smaller medical laboratories and submitter practices, and also as a substitute for card readers in hospitals.

  • Digitising all incoming paper-based laboratory orders via high-performance scanner recording
  • Recognition of all 1-D and 2-D barcodes
  • Interpretation and evaluation of capital letter handwriting, typewriting/machine printing and markings
  • Transfer of recognised data to downstream laboratory information systems for correction

ScanTools with correction

This scanner solution is used by medium to large medical laboratories, and can be configured to suit all requirements.

  • Recording all incoming paper-based laboratory orders via high-performance scanner recording
  • Integration of electronic laboratory orders from various different OrderEntry systems
  • Recognition of all 1-D and 2-D barcodes
  • Interpretation and evaluation of capital letter handwriting, typewriting/machine printing and markings
  • Ergonomic, plausibility-assisted correction of all recognised data directly on the digital order form
  • Multi-stage data correction to start the analysis promptly, based on patients' core data
  • Handover of the complete data to downstream laboratory information systems

ScanTools OrderManagement

This scanner solution is used in medium to large medical laboratories, and integrates the recording of sample material.

  • Recording all incoming paper-based laboratory orders via high-performance scanner recording
  • Integration of electronic laboratory orders from various different OrderEntry systems
  • Recording sample materials via loose material sorters and manual collection points
  • Intelligent order control based on all order and materials data to optimise laboratory workflow
  • Recognition of all 1-D and 2-D barcodes
  • Interpretation and evaluation of capital letter handwriting, typewriting/machine printing and markings
  • Ergonomic, plausibility-assisted correction of all recognised data directly on the digital order form
  • Multi-stage data correction to start the analysis promptly, based on patients' core data
  • Display of material data in the correction process to select alternative materials, and/or fast sender information when data is missing
  • Handover of the complete data to downstream laboratory information systems

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